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Internet Privacy Policy

Thank you for visiting the Office of the State Inspector General web
site, which is designed to make it easier and more efficient for
individuals and entities to interact with our Office. 

Definitions

The New York Internet Security and Privacy Act uses certain
definitions that are incorporated into this policy as set forth below.

“Collect” means to store information for purposes of
later retrieval to initiate communications with or make determinations
regarding the person who is the subject of such information.

“Disclose” means to reveal, release, transfer,
disseminate or otherwise communicate information other than to the
person who is the subject of the information.

“Personal information” means any information concerning
a natural person, as opposed to a corporate entity, which, because of
name, number, symbol, mark, or other identifier, can be used to
identify that person. 

“User” means any natural person who uses the Internet to access this web site.

Information Collected When You Visit This Website

The Office of the State Inspector General does not collect
information through this web site, personal or otherwise, for
commercial purposes and we do not sell any information that we do
collect, including e-mail addresses.  Except as set forth below,
this Office only collects information about you through this web site
when you provide that information voluntarily by sending an e-mail to
us or by initiating an on-line complaint through this web
site. Our web site does not use “cookies” (text files
stored by your web browser) to collect any information. 

Browsing

If you merely browse through our web site -- reading, printing, or
downloading information -- no personal information will be revealed
about you.  During such a visit, the following, limited
“navigational information” may, however, be collected and
stored.

  • The Internet Protocol (“IP”) address and
    name of the domain from which this web site was accessed, but not the
    individual e-mail address (i.e., the portion of the e-mail address that
    precedes the domain name).  The IP address is a numerical
    identifier assigned either to your Internet service provider (such as
    AOL), or directly to your computer if, for example, you are connecting
    using a cable modem or DSL.
  • The type of browser and operating system used.
  • The date and time this web site was visited.
  • The web pages or services accessed.
  • The web site visited prior to accessing this web site.
  • The web site visited after this web site, if applicable.
  • Any form that was downloaded, if applicable.

The above information is collected automatically to improve this web
site’s content, for statistical analysis and to assist the Office
of the State Inspector General understand how users interact with the
web site. 

Information Collected When You E-mail This Web Site 

During your visit to this web site, you may use a link on one of the
pages of this site to prepare and send an e-mail to this Office. 
This privacy policy only covers e-mails sent in that manner, and does
not cover e-mails sent to this Office independently of your visit to
our web site.  When you e-mail using a link on this web site, your
e-mail address and the contents of your message will be
collected.  The information collected is not limited to text
characters and may include audio, video, and graphic information
formats included in or with the message.  Your e-mail will also
contain a “header” showing the e-mail address of the sender
-- you -- along with information concerning entities that may have
facilitated the transmission and reception of the message, the date and
time the message was sent and forwarded to us, the types of e-mail
programs used in that process, and other similar details.  Your
e-mail address and the information included in your message may be used
for any lawful purpose, including addressing issues you identify,
improving this web site, responding to your message or forwarding your
message to another State, federal or local agency or entity for
appropriate action. 

On-line Complaints

When you submit a complaint to the Office of the State Inspector
General using our web site’s on-line complaint form, an internal
e-mail message is generated and sent to our electronic mailbox. 
The e-mail message header will not reflect personal information about
you or your computer.  The only information revealed would be the
data you voluntarily enter into the form.

Although the Office of the State Inspector General accepts anonymous
complaints, we encourage you to provide us with information about the
nature of your complaint, including your contact information, in order
to facilitate our ability to handle the matter.  If you choose not
to provide certain information, it may limit our ability to act upon
your complaint.

Disclaimer Applicable to All Forms of E-mail

You should be aware that e-mail is generally not considered a secure
means of communication, and, therefore, the Office of the State
Inspector General is not able to guarantee the privacy or
confidentiality of your electronic message in transit, including e-mail
sent as a result of your use of the on-line complaint form. 

Information and Choice

If you choose not to use an e-mail link on this web site, or choose
not to send us an on-line complaint, please know that it will not have
an impact on your ability to take advantage of other features of this
web site, including browsing or downloading and printing information.

Possible Disclosure of Information Collected Through This Web Site

The collection of information through this web site and the
disclosure of that information by the Office of the State Inspector
General are subject to the provisions of the Internet Security and
Privacy Act, N.Y. State Technology Law § 201 et seq.; the Personal Privacy Protection Law, N.Y. Public Officers Law § 91 et seq.;
the Code of Fair Procedure for Investigating Agencies, N.Y. Civil
Rights Law § 73; the Freedom of Information Law, N.Y. Public
Officers Law § 84 et seq.; and, N.Y. Executive Law Art. 4-A. 

The circumstances under which this Office may disclose information collected through this web site are as follows. 

  1. If the user has consented to the disclosure of such
    information.  Participation in an on-line complaint or other
    transaction resulting in the disclosure of personal information to this
    Office by the user, whether solicited or unsolicited, constitutes
    consent to the collection and disclosure of the information by this
    Office.
  2. When disclosure is permitted by law, rule or regulation.
  3. When disclosure is necessary to perform the duties of this
    Office, or to operate a program authorized by law, or state or federal
    regulation or executive order.
  4. When disclosure is made pursuant to subpoena or court order or other legal directive or process.
  5. If this Office must validate the identity of the user for information security purposes.
  6. When the information to be used solely for statistical
    purposes that is in a form that cannot be used to identify any
    particular person.

The Office of the State Inspector General may disclose personal
information to federal or state law enforcement authorities to enforce
this Office’s rights against unauthorized access or attempted
unauthorized access to this Office’s information technology
assets or against other inappropriate use of this web site.

Retention of Information Collected Through this Web Site

The information collected through this web site is retained by the
Office of the State Inspector General in accordance with the records
retention and disposition requirements of the New York State Arts &
Cultural Affairs Law, § 57.05, and regulations and schedules
promulgated thereunder.  Information on the requirements of the
Arts & Cultural Affairs Law may be found here.
Thus, e-mails and on-line complaint information will be maintained in
our files and retained and/or disposed of in accordance with the Arts
& Cultural Affairs Law.  Information concerning records
retention and disposition schedules may be obtained through the
Internet privacy policy contact listed in this policy.

Certain Internet “navigational information,” described in the sub-section Browsing,
above, is retained for statistical purposes by the web-hosting entity
used by this Office for a period of one year.  The retained
Internet information does not identify any personal information about
visitors to this web site.

User Access to Personal Information Collected Through This Web Site

The only method to obtain information you provided this Office
through this web site (such as navigational information collected
automatically, or voluntarily provided complaint or e-mail information)
is to make a request under the New York Freedom of Information Law
(“FOIL”).  This Office’s Records Access Officer
to whom FOIL requests should be directed is:

Stephen Del Giacco

Office of the State Inspector General

Empire State Plaza, Agency Building 2, 16th Floor

Albany, NY  12223.

Confidentiality and Integrity of Personal Information Collected Through this Web Site

The Office of the State Inspector General is committed to protecting
personal information collected through this web site against
unauthorized access, use, or disclosure.  This Office limits
employee access to personal information collected through this web site
to those employees who need access to the information in the
performance of their official duties.  Employees who have access
to this information are required to follow appropriate procedures in
connection with any public or other disclosure of personal information.

In addition, the Office of the State Inspector General has
implemented procedures to safeguard the integrity of its information
technology assets, including, but not limited to, authentication,
monitoring, auditing and firewall usage.  These security
procedures have been integrated into the design, implementation, and
day-to-day operations of this web site as part of our continuing
commitment to the security of electronic content.

For web site security purposes and to maintain the availability of
the web site for all users, the Office of the State Inspector General
may employ software to monitor traffic to identify unauthorized
attempts to upload or change information or otherwise damage this web
site.

Disclaimer

The information provided in this privacy policy should not be
construed as giving business, legal, or other advice, or warranting the
security of information provided through this web site.  With
respect to any information found on this web site, neither the Office
of the State Inspector General nor any employee of the State of New
York makes any warranty, express or implied, including the warranties
of merchantability and fitness for a particular purpose, or assumes any
legal liability or responsibility for the accuracy, completeness, or
usefulness of any information, apparatus, product, or process
disclosed, or represents that its use would not infringe privately
owned rights.  The filing of an on-line complaint does not
guarantee that any investigation will be conducted or that this Office
will act upon the information contained therein. 

The Office of the State Inspector General may, in its sole
discretion, change, add, modify or delete portions of this policy
without notice. 

Links

In order to provide users with certain information, the Office of
the State Inspector General provides links to the web sites of local,
State, and federal government agencies, and to the web sites of other
organizations.  A link does not constitute an endorsement of the
content, viewpoint, accuracy, opinions, policies, products, services,
or accessibility of that web site. Once you link to another web
site from this web site, including one maintained by the State, you are
subject to the terms and conditions of that web site, including, but
not limited to, its Internet privacy policy.  This privacy policy
only applies to our web site.  You should examine the privacy
policy of any web site, including other New York State agency web
sites, that you access from this web site.  If you have a question
or comment about any of these web sites, contact them directly.

Contact Information

For questions regarding this Internet privacy policy, please contact:

  • via e-mail
  • via regular mail
    • Stephen Del Giacco

      Public Information Officer

      Empire State Plaza

      Agency Building 2, 16th Floor

      Albany, New York 12223